NOTE: You
will NOT receive the clean up deposit back if you do not provide a self
addressed stamped envelope!!! If you do not provide an envelope, we will tear
up the deposit checks after evaluating your clean up and all fees are up to
date.
NEW FOR 2011: Municipality of Anchorage MAY
BE assessing Fees for vending in the park.
Details will be forthcoming via email when we are notified.
All booths need to be set-up by 10pm Thursday, June 30.
We do not allow cars, buses, vans, trailers or campers of any type to
be used for booths. Make your booth fit within the woodsy environment. The
booth operator is responsible for setting up and taking down the booth. Be
prepared to work around tree roots -- NO nails in trees.
Craft Guidelines
The application requires craft vendors to complete a full description of
all types of crafts to be sold - including people sharing the booth space.
For people sharing spaces, vendor names must be provided on the application.
All work must be hand-crafted by the artist! No pre-manufactured or
store bought items allowed. All applicants must
submit photos of everything sold in the booth, depicting samples of their
crafts. The photos will be used to verify hand-crafted items for booth
requests and booth assignments. We do
not put like vendors side by side.
NO T-SHIRTS ACCEPTED! NO pre-screened or
machine printed items allowed. Other
hand made or hand dyed clothing items are accepted. We have grandfathered-in and limited the
number of t-shirt, tye dye and batik vendors to
allow for more unique items.
The Forest Fair committee reserves the right to ask applicants to
leave if items for sale do not honor the request for HAND-CRAFTED
items only.
The Forest Fair Committee reserves the right to limit the number of
vendors selling specialty items/services if there already are several others
selling the same or similar product.
The Forest Fair Committee will not accept fortune telling such as palm
reading or tarot card readings due to our rule on No Religion.
Food Guidelines
All food vendors must send the application, checks or money orders,
and COMPLETE menu for space reservation. Variety and promptness (we accept
new vendors by item and postmark on complete application) can assist in
securing an open spot. There are limited booth spaces for food vendors. No
"Carnival Food" and pre-packaged food will be limited to items such
as drinks and chips.
Novel, unusual, homemade and exotic foods are in keeping with the
theme of the Forest Fair. Minimal or
no duplications will be granted.
A health permit must be obtained through the Municipality of Anchorage
in order to serve food. Please refer
to their website, www.muni.org,
under Environmental Services Food Safety Program.
NEW FOR 2011: ALL food vendors will be required
to obtain a certificate of General Liability Insurance. We use K & K Insurance for the fair and
they have temporary policies available for purchase.
Re-NEW FOR
2011: Forest Fair is requesting that all food vendors to
purchase recycled, compostable or recyclable containers, plates, napkins,
bags etc. We will be recycling plastic
bottles and aluminum cans. NO Glass or
Styrofoam allowed. PLEASE MINIMIZE THE
MICRO TRASH. Compliance will be
evaluated at the fair.
Food Booths are the #1 contributor of the garbage problem, please do
your share in cleaning up. ALL
garbage from food booths must be dumped in the dumpsters provided (NOT in the
painted garbage cans!) Please BREAKDOWN all cardboard and place IN the
recycling dumpster - NOT NEXT TO
IT for us to clean up.
Space Assignment
All new booths are granted on a "First Come First Served"
basis based on the postmark date on the completed application. In order to be accepted or assigned, you
must submit an application. Special
requests for spaces are also granted on this basis. All requirements must be
met and approved by Forest Fair Committee.
If returning vendors would like the same space as the previous year,
you must return your application by the early vendor deadline May 2 or
you may be issued a different space.
Returning Vendors - Vendors from the previous year event requesting
their same space will be assigned first.
Returning Vendors requesting different space -
Vendors from previous years events requesting a change in location, will be
granted after returning vendors are assigned.
New Vendors - New vendors will be assigned booth spaces based on
availability. The main loop fills up
quickly, so early applications will be assigned first.
Dates and Deadlines
·
May 2 - Early Application Deadline
·
Any Cancellation before June 1 FULL
REFUND, minus $25 processing fee
·
June 1 - Begin mailing Booth
Confirmations and Final Instructions to Vendors - If you are coming from out
of state, advise us of latest mailing date.
Cancellation after this date and before June 16 50% REFUND
·
June 17 Cancellation after
this date NO REFUND
·
June 20 - Vendor Application
Deadline
NO applications will be processed after this date!
·
June 30 - Booth Set-Up day
from Noon to 10:00 pm - All booths need to be
set-up by Thursday
evening.
·
July 1 -Fair is open from 11am to 8:00 pm
·
July 2 - Parade at 11:00 am - Alyeska Highway
will be closed by 10:30am
- all vendors must be in place by this time!
Fair is open from 11:00am
to 8:00 pm
·
July 3 - Fair is open from 11:00 to 6:00 pm
*All vendors are expected to stay open for business during fair hours
·
MONDAY, July 4 - EVERYTHING MUST GO By 5:00pm! Booth area must be cleaned up (including
cigarette butts and micro-trash) or clean-up deposit will not be refunded
and/or your booth may be re-assigned next year NO EXCEPTIONS.
Vendor Camping & Parking
Camping areas are few and allowed only by Vendors on a first
come-first served basis. Limited space
is available for longer RVs. Cook
stoves only! Absolutely NO fires! Port-a-cans and non-potable water will be
available. Be prepared for rain and noise throughout the night. Parking spaces
are reserved for Booth Operators ONLY!
NOTE****
Due to the lack of available parking spaces, Adult Vendors will be limited to
1 parking permit only! You must either bring one vehicle (recommended) or
shuttle your second vehicle to another parking location. The Vendor Parking
Permit will be sent with confirmation of registration.
Kids Booths
Child vendors under the age of 12 will receive a free booth space.
Teenage vendors between the ages of 13 18 can apply for a limited # of
discounted booth spaces for $50.
They must fill out an application and pay the $25 refundable clean-up
fee. The child must work the booth and make ALL
of the items to be sold no adult
crafts please. Help from the parents is allowed, but the idea is for the
child to be responsible.
Notices
No electrical outlets are available and NO GENERATORS
ALLOWED!!! Bring a cart to haul your materials up to Ό mile into
the fair grounds. Come prepared for rain and a cover for your booth.
No advertising or advocating for anything other than your own booth
items and business.
Wandering vendors are not permitted!!! This includes musicians -
please contact the music coordinator if you want to play at the fair.
Remember, this is a Forest Fair, we do not allow cars, buses, vans,
trailers or campers of any type to be used for booths. Make your booth fit
within the woodsy environment. The booth operator is responsible for setting
up and taking down the booth. Be prepared to work around tree roots
absolutely NO nails in trees.
We are FULL for 2011
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